Best practices
These are opinions that have saved us time. Ignore any rule that makes you stop saving things altogether.
Name the job, not the vibe
Directory names should answer “what is this for?” Patterns that stay readable when you have twenty folders:
- Client + project — “Northwind — onboarding”
- Topic + scope — “UX research — mobile checkout”
- Time + purpose — “2026 hiring plan”
Avoid “resources,” “misc,” and “new folder.” Those names are how you recreate the bookmark bar inside LinkBoard.
Rewrite titles
Websites are bad at naming themselves. Replace “Welcome” with “Stripe usage-based billing overview.” Replace a 20-word academic title with “Chen 2022 — teacher retention survey.” You are building a list for scanning, not a bibliography in Chicago style — though you can put the formal cite in the note.
Notes turn links into decisions
Aim for one sentence. If the link is actionable, add a second: the next step. Ask:
- What problem does this solve?
- Is this a source of truth, an example, or a warning?
- What should the next person do with it?
Longer templates are in decision notes.
Tag only what you search
Six to twelve tags you reuse is better than a unique tag per link. Use nouns. Avoid plurals that duplicate a singular. If you have never filtered by a tag, delete it on the next review.
When to split
If you cannot describe the directory in one honest sentence, it is too wide. Split by phase (research / execution), by audience (internal / client), or by topic (product / marketing). Do not split because a productivity video said you need a taxonomy. Split because you cannot find things.
Public folders
Public directories represent you. Add a summary, remove dead links, and do not share material you do not have rights to share. Empty or spammy public lists can be removed. See acceptable use.
Next: team collaboration.