September 4, 2026 · LinkBoard team
When one folder is not enough: split by the job
A practical way to split large research or resource piles into smaller directories without creating chaos.
One giant folder is a hallway
“Productivity resources” will swallow meeting templates, personal to-do philosophies, and vendor comparisons. Nobody knows where to add the next link, so they add it everywhere or nowhere. Split when you hear yourself say “it’s in productivity, I think, or maybe ops.”
Good splits match days of work: templates for running a meeting, tools for async updates, the decision log. Each of those can be a directory with a sentence of purpose.
A simple hub
Keep one overview directory that does not try to hold every URL. It holds pointers: “Meeting templates live here. Async tools live there.” The overview is a map. The other directories are rooms. If you skip the map, people bookmark the rooms at random and you are back to a hallway.
Update the map when you add a room. That is a two-line edit. Skipping it is how the system decays.
Do not clone the same links
If a URL belongs in two jobs, pick a home and point from the other directory with a note: “Canonical copy is in onboarding.” Duplicates drift. One gets updated. The other becomes a lie.
Supporting topics can live as extra links inside a room, as long as the room still has one job. If you need a new sentence to describe it, you need a new directory.
Grow slowly
Add one split at a time when pain is real. Planning a twelve-node taxonomy on a whiteboard is entertainment. Living in it is not. Review monthly: empty rooms get merged, overlapping rooms get a written boundary.
The goal is fewer questions in chat, not a beautiful diagram.